Tips for Effective Meetings

• Prepare an agenda before the meeting.
• Distribute the agenda to participants for review, so that they may prepare responses, prior to the meeting. This allows for additions to the agenda.
• Give advanced notice of the meeting time and place.
• Meet in an appropriate place. The environment should be comfortable and suitable to the number of meeting participants.
• Stick to the agenda, meeting begins and ends on time.
• Monitor time, so that everyone gets a chance to contribute, if they wish.
• Use proper etiquette. Listen to each other’s opinions and ideas with respect.
• Meeting ends with summary of discussion.
• Minutes are prepared and distributed after the meeting.
• Make decisions using a process that everyone can live with.